Confirmation of residence; submission

The landlord is obliged to cooperate in the registration of an apartment. Section 19 of the Federal Registration Act stipulates that the landlord or a person appointed by the landlord must issue the person obliged to register with a confirmation of moving in for submission to the registration authority:

The landlord is the person who provides the dwelling (as defined by the Federal Registration Act; any enclosed space used for living or sleeping). Housing providers are primarily landlords or their agents, e.g. housing management companies. Landlords can also be main tenants who sublet living space.

The landlord's confirmation of residence must contain the following information:

• Name and address of the landlord and, if the landlord is not the owner, also the name of the owner
• Date of actual move-in
• the address of the apartment
• the names of all persons subject to registration who move in

The mere submission of the rental agreement does not fulfill the statutory requirements, as it does not usually contain all the necessary information.

The confirmation of the landlord can also be submitted electronically to the registration authority.

In this case, you will receive a so-called allocation feature from your landlord, which was previously communicated to him by the registration authority. If the landlord or a person appointed by him refuses to issue the confirmation or if you are unable to receive the confirmation (in good time) for other reasons, you must inform the registration authority immediately.

The landlord is obliged to issue the confirmation no later than two weeks after moving in.

If the landlord refuses to issue the confirmation or if it is not possible for you to obtain the confirmation for other reasons, you must inform the registration authority immediately.

• Landlord's confirmation of residence for submission to the registration office (file format: pdf)

There are no fees for issuing the landlord's confirmation of residence.

• § Section 19 of the Federal Registration Act (BMG)

  Involvement of the landlord

• § Section 54 of the Federal Registration Act (BMG)

  Regulations on fines

You will receive the landlord's confirmation of residence from your landlord.

It is also possible for landlords to submit the confirmation electronically to the registration authority if the municipal/city administration has opened a corresponding access point. In this case, you will receive a so-called assignment feature from your landlord, which will be communicated to him/her by the registration authority.

When you register with the registration office, present the landlord's confirmation of residence or state the allocation feature.

If the landlord does not issue the confirmation, does not issue it correctly or does not issue it on time, he is committing an administrative offense that can be punished with a fine of up to EUR 1,000.

It is prohibited to offer or make available a residential address for registration to a third party, even though a third party neither actually moves into the apartment nor intends to do so. A violation of this prohibition constitutes an administrative offense and can be punished with a fine of up to EUR 50,000.