Hiking camp; advertisement

  • Brief description

    If you wish to organize a travelling camp for the distribution of goods or services, you must notify the competent authority.

  • Description

    An itinerant warehouse exists if the trader temporarily offers goods or services for sale or solicits orders for goods or services from a fixed sales location outside a commercial establishment and outside a trade fair, exhibition or market.

    The organization of a hiking camp must be reported to the authority responsible for the location of the event four weeks before the start if

    • the event is to be publicized by means of a public announcement and
    • the arrival and departure of the participants to and from the location of the hiking camp is to be carried out by the organizer or by persons in cooperation with the organizer.

    The following information must be included in the public announcement:

    • the type of goods or services that are sold as part of the traveling camp,
    • the location of the hiking camp,
    • the name of the organizer, the address at which it is established, as well as information that enables quick contact and direct communication with the organizer, including a telephone number and an e-mail address, and
    • in an easily recognizable and clearly legible or otherwise easily perceptible form, information on the conditions under which the consumer is entitled to a right of withdrawal for contracts concluded in the context of the hiking camp.

    In addition, the public announcement may not include free gifts (goods or services), including competitions, prize draws and raffles.

    The hiking camp may only be managed on site by the organizer named in the notification or a representative authorized by him in writing; the name of the representative must be communicated to the authority in the notification.

    Irrespective of the traveling camp notification, there is an obligation to obtain a travel trade card.

  • Prerequisites

    The advertisement must contain:

    • the location, date and time of the hiking camp,
    • the name of the organizer and of the person for whose account the goods or services are sold, including the address at which these persons are established; in the case of legal entities, the legal form and the authorized representatives,
    • Information that enables quick contact and direct communication with the organizer, including a telephone number and an e-mail address,
    • the commercial register, register of associations or register of cooperatives in which the organizer is entered and the corresponding register number,
    • the wording and form of the intended public announcement and
    • the name of a representative of the organizer of the hiking camp named in the advertisement who is authorized in writing to manage the camp on behalf of the organizer.

    Non-EU citizens generally require a residence permit that allows them to work on a self-employed basis.

  • Deadlines

    The notification must be made at least four weeks before the start of the event.

  • Required documents

    Valid identity card or passport

    for non-EU citizens: residence permit allowing self-employment

    for registered companies: Extract from the commercial register or comparable registration documents from abroad (with German translation)

    for companies under civil law: articles of association

    in the case of authorization: a written power of attorney and identification of the principal and the authorized representative

  • Costs

    none

  • Legal basis

  • Procedure

    You must submit the notification to the authority responsible for the location of the event.

Responsible departments